POSITION SUMMARY

The Contracts & Legal Administrator supports the operational and administrative functions of the Legal department as directed by the Contracts & Legal Manager. This role involves managing and facilitating the contract lifecycle, assisting with compliance and governance matters, supporting intellectual property maintenance, and providing overall support to the legal team.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Supports contract management workflows, including consulting with company stakeholders to gather information, preparing draft documents based on Legal department forms, preparing summaries of variances for review by the Contracts & Legal Manager, and notifying company stakeholders of contract renewal and termination dates.
• Maintains inventory of all company contracts and key dates, including vendor and supplier agreements, license agreements, confidentiality agreements, lease agreements, powers of attorney, etc.
• Monitors contract expiration dates and proactively manages renewals and amendments.
• Assists in the development and implementation of contract management processes and policies.
• Assists with the maintenance of corporate records, including organization of corporate documents and processing of corporate filings.
• Supports legal document preparation and assists with regulatory filings.
• Monitors compliance with internal policies, industry regulations, and legal requirements.
• Maintains corporate intellectual property portfolio for company trademarks, patents, and copyrights.
• Supports outside counsel in preparing and processing intellectual property filings.
• Provides general administrative support to the Contracts & Legal Manager.
• Creates and maintains detailed tracking and reporting.
• Maintains and organizes legal files, documents, and databases to ensure they are up-to-date and easily accessible.
• Conducts research in support of legal analysis as directed by Contracts & Legal Manager or CFO.

COMPETENCIES:

• Customer Focus - Knows who internal customers are. Identifies opportunities that benefit the customer (internal and external). Establishes and maintains effective relationships. Delivers products that meet customer expectations.
• Results Oriented - Works as a productive and cooperative member of a cohesive group. Persists in accomplishing objectives despite obstacles and setbacks. Pushes self and helps others achieve results. Solution vs. problem oriented. Demonstrates ability to adjust when obstacles arise.
• Communicates Effectively - Communicates proactively and with purpose and professionally, in a concise and straightforward manner. Attentively listens to others. Communicates to those involved, especially if agreements cannot be kept.
• Accountability - Takes personal responsibility for decisions, behaviors, actions and failures, and commits to necessary corrective action. Able to admit limitations of knowledge, yet demonstrate a willingness to do what is needed to improve. Proactively seeks feedback without being defensive. Does what is right because it is the right thing to do. Leaves personal circumstances outside of work in order to remain engaged in the task at hand.  Maintains a positive attitude despite adversity.
• Reliability - Demonstrates reliable and predictable attendance and punctuality.
• Accuracy - Ability to perform work accurately and thoroughly.
• Business Acumen - Ability to grasp and understand business concepts and issues.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Management Skills - Ability to organize and direct oneself.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Presentation Skills - Ability to effectively present information publicly.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Project Management - Ability to organize and direct a project to completion.
• Relationship Building - Ability to effectively build relationships with customers and co-workers.
• Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Working Under Pressure - Ability to complete assigned tasks under stressful situations.

POSITION QUALIFICATIONS

Education & Experience: Bachelor’s degree in either Political Science, Legal Studies, Business or related field, plus 3 to 5 years of related experience in legal administration or a similar role, preferably within a corporate legal department or law firm; or equivalent combination of education and experience. Familiarity with legal terminology and understanding of legal processes and concepts.

Computer Skills: Proficiency in all Microsoft applications. Experience with legal management software is desired.